KansasCOM Academic Policies and Procedures

Student Research Requirements

The development of research and scholarly activity skills is a vital component of osteopathic education and the future practice of osteopathic medicine. All KansasCOM students will be required to complete the following activities:

1. Participation in a four-year research educational program consisting of:
   • Didactic lectures in research methods, biostatistics, critical appraisal of medical literature, and evidenced-based medicine,
   • The application of web-based research resources to clinical medicine, and
   • Demonstration of research principles in small group discussions, and case presentations.
2. Participation in one or more of the following research activities:
   • Protocol development.
   • Literature review.
   • Institutional Review Board activities (presenting a proposal or participating in a review).
   • Data collection.
   • Dissemination of research findings (poster presentations, oral presentations, and/or publication).

Students must be in good academic standing to conduct research.  All internal and external research projects must be registered with the Office of Research and Scholarly Activities. Students who are on Academic Warning or Academic Probation may request a waiver to be granted by the Dean of COM in order to participate in research. Students repeating the OMS-I year are prohibited from initiating, participating in, or continuing internal or external research activities during the repeated year unless a waiver is granted in advance by the Dean of the COM and the Associate Dean for Research, following evaluation of the student's individual academic history, academic standing, and educational needs. This restriction is intended to ensure that the student's primary focus remains on successfully completing all required coursework, avoiding further academic difficulty, and utilizing academic support resources to strengthen study skills and academic performance.  Waivers should be requested through Guardian using the form "Research Participation Waiver Request".

Accountability of the Student and Self-Directed Learning

Students are required to become familiar with the academic policies, curriculum requirements, and associated deadlines as posted to this handbook and catalog. The Office of Student Affairs will aid students in understanding the academic program requirements, if necessary. It is the student's responsibility to know and comply with all institutional policies and procedures and to meet all stated requirements for the degree. It is also the student's responsibility to daily monitor their campus email, Canvas account, the KHSU-KansasCOM website, and KHSU-KansasCOM's student portal for important information.

KHSU-KansasCOM students are expected to demonstrate an affinity for, and a proactive approach to self-directed learning. Promotion of self-directed learning is essential in developing osteopathic physicians who will provide effective, empathic, and innovative care both now and in the years to come. Students will engage in several activities to develop life-long learning skills including:

• Completion of pre-classroom work assignments
• Preparation for Case-based learning events, Standardized Patients, and Simulation encounters
• Development of an independent learning plan
• Scholarly activity
• Preparation for clinical educational experiences
• Teamwork and interprofessional collaboration
• Self-driven preparations for COMLEX-USA I & II examinations

These activities require students to be active participants in their own education and in the education of their peers.

Accommodations

KHSU-KansasCOM is committed to an environment in which all students are treated with respect, dignity, and parity. This policy is intended to further KHSU-KansasCOM’s commitment to non-discrimination based on disability and to allow equal access to programs, services, and activities in accordance with the Americans with Disabilities Act of 2008 (ADA), Section 504 of the Rehabilitation Act of 1973 (Section 504), and other applicable federal, state, and/or local laws. KHSU-KansasCOM’s commitment includes this process for reviewing requests, evaluating eligibility, and determining what, if any, reasonable accommodation may be provided to students consistent with applicable law. This policy applies to all current students and accepted candidates planning to matriculate in KHSU-KansasCOM’s educational programs.

Policy Coverage

As set forth pursuant to applicable law, an individual with a disability is a person who:

• Has a physical or mental impairment that limits one or more major life activities, such as caring for oneself, performing manual tasks, learning, walking, seeing, hearing, breathing, and working.
• Has a history of such an impairment.
• Is regarded as having such an impairment.

A student who is deemed to have a disability under the law may be eligible for reasonable accommodation(s) to allow for equal access to KHSU-KansasCOM’s educational program, provided the reasonable accommodation does not impose an undue burden, fundamentally alter the nature of the education program, or jeopardizes patient safety in any educational or clinical setting.

Procedure to Request Reasonable Accommodation

A student with a disability may request reasonable accommodation by pursuing the following steps:

1. The student shall complete the Student Request for Accommodation Form, which requires the student to provide information about their disability, along with the accommodation(s) being requested. The Student Request for Accommodation Form is available in the Office of Student Affairs. The student should make a request for reasonable accommodation as early as possible to allow for adequate time to process the request. It is recommended that a student submit the completed form, and provide all substantiating information, no later than four weeks prior to the start of the relevant academic term or as soon as possible after the onset of a disability, to allow for sufficient time for review.
2. The Student Request for Accommodation Form, along with all required information, must be submitted by the student to the following:
   • The KHSU-KansasCOM Disability Services Coordinator (Office of Student Affairs)- For requests related to reasonable accommodation pertaining to educational programming, services, and activities at KHSU-KansasCOM.
   • The KHSU-KansasCOM Disability Services Coordinator (Facilities)- For requests related to reasonable accommodation pertaining to physical access to campus, buildings, and other facilities at KHSU-KansasCOM.
3. All requests for accommodation are evaluated through an interactive process, which includes an individualized assessment and interaction between the student and the relevant disability services coordinator. The interactive process may include, but is not limited to, a review of the student’s request and substantiating medical/clinical information, an assessment of the student’s abilities, an evaluation of possible reasonable accommodations, and a determination of approved reasonable accommodation(s), if any.
4. As part of the interactive process, the student shall submit medical/clinical information to substantiate the request. The Disability Services Coordinator may need to consult with the student’s health care provider, and the student shall submit a signed Release of Information Form to allow for the release of medical/clinical information and further discussion of the same. (The professional performing the assessment and writing the report cannot be a KHSU-KansasCOM faculty member, nor a family member related to the student.)
5. After a determination is reached, the Disability Services Coordinator will inform the student, in writing, of the decision.
6. Keep in mind that all requests for reasonable accommodation must be made pursuant to this procedure. Accommodations are not handled, or determined by a faculty member. Requests for reasonable accommodation and initial determinations are managed by the relevant disability services coordinator and the Senior Associate Dean for Student Affairs and Strategic Academic Programs.
7. Accommodations are not retroactive.  If granted, they are granted going forward and do not alter or change activities or outcomes prior to that date and time. 

Accommodations Appeal Process

If a student is not satisfied with the outcome of the process outlined above, the student may file a written appeal of the accommodation determination issued by the disability services coordinator. The student’s written appeal must be submitted to the Senior Associate Dean for Student Affairs and Strategic Academic Programs within ten days (10) of receipt of the prior written determination. It is the student’s responsibility to file a complete and accurate appeal before the deadline. Contact information for the Senior Associate Dean for Student Affairs and Strategic Academic Programs is:

Richard P. Winslow, Ph.D.
rwinslow@kansashsc.org

Failure to file a timely appeal immediately ends the appeal process. Appeals must include a full explanation of the grounds for the appeal and the reason the decision should be reconsidered and/or overturned.

The Dean for the College of Osteopathic Medicine will review the written appeal and may choose to meet with the student. In that case, the student must present their appeal in person. The Dean shall provide a final written determination to the student within a reasonable timeframe.

Timing of Determinations

In some cases, the entire process cannot be completed before an accommodation must be implemented. In these rare circumstances, on a case-by-case basis and when reasonable, a temporary accommodation may be implemented pending completion of the disability accommodation process under this policy. Such a temporary accommodation is implemented solely based on the need for additional time to complete the disability accommodation process and shall be in place only until the disability accommodations process is complete. The provision of a temporary accommodation does not in any way change the requirements of this policy, nor is a student relieved of meeting those requirements.

Temporary Medical Accommodations

Students who have a temporary medical condition can apply for temporary medical-related accommodations by completing the Student Request for Temporary Medical Accommodations form. This request differs due to the short-term, temporary nature of the illness, injury, or medical condition of the student since the Student Request for Temporary Medical Accommodation is intended for short-term and temporary medical conditions (i.e., broken limb, influenza, etc.).

Additional Accommodations

A student who already has reasonable accommodation(s) granted in their educational programming, and seeks additional reasonable accommodation(s), must complete the Student Request for Accommodation form. The same process will be followed as described above for the Student Reasonable Accommodation request.

Renewal of Accommodations

At the start of every new academic year, the student will need to request reasonable accommodation(s) for that year by completing the Student Request for Accommodation form. These renewal requests are reviewed and handled by the Disability Services Coordinator. This gives each student the opportunity to inform KHSU-KansasCOM of any adjustments based on disability-related needs, program changes, and/or the need for modifications to previously granted accommodations.

Communication of Reasonable Accommodation

The Disability Services Coordinator in the Office of Student Affairs will be responsible for communicating the student’s granting of reasonable accommodation only to relevant faculty, proctors, or others when deemed appropriate.

Service Animals

KHSU-KansasCOM is committed to providing individuals with disabilities full and equal access to services. Service animals are permitted in all areas of the KHSU-KansasCOM campus that are open to the public, provided the service animal does not pose a direct threat or fundamentally alter KHSU-KansasCOM’s operations or procedures.

A service animal is a dog that is individually trained to do work or perform tasks for a disabled person. Dogs that solely provide companionship, comfort, and/or emotional support are not service animals under the Americans with Disabilities Act and therefore are not allowed on-campus.

Student Policy on Pregnancy and Related Conditions

KHSU-KansasCOM is committed to creating and maintaining a safe learning and working environment that is free of unlawful discrimination, harassment, exploitation, or intimidation. As such, KHSU-KansasCOM prohibits sex discrimination, which can include discrimination based on pregnancy, family, marital, or parental status in admissions, educational programs and activities, hiring, leave policies, and employment policies.

Pregnancy is typically treated similarly to a temporary disability. Under this policy, a student will be given appropriate accommodations that may include, but are not limited to, an opportunity to make up missed work (e.g., papers, quizzes, tests, presentations, and other assignments), extended deadlines, independent study, online course completion or remote attendance, and assignment of an Incomplete grade. To the extent possible, KHSU-KansasCOM will take reasonable steps to ensure that pregnant students who take a leave return to the same position of academic progress that they were in when the leave began. The Title IX Coordinator or designee has the authority to determine that such accommodations are necessary and appropriate and to inform faculty members of the need to adjust academic parameters accordingly.

Attendance

Commencement and Orientation Requirements

All new KansasCOM students are required to attend all aspects of orientation activities, in person. Similarly, all graduating students are required to attend commencement ceremonies, as students are required to take their Osteopathic Oath at the ceremony and must be present to do so.

Attendance Policy and Absences

Attendance is required for all labs and any other classroom or lab activity where the absence of the student could affect the learning of other classmates, alter the dynamic of group learning, colleagues, lab partners, the scheduling of standardized patients or simulation events, dynamics of interprofessional learning events, etc.  Attendance is expected for all classes and maybe required anytime as noted by the course director. Any faculty member may require attendance for their classes or lectures. Students wishing to attend any course via Zoom, must seek approval from the course director before the course session occurs. There is no guarantee or warranty that any lecture or presentation will be provided or available via zoom or lecture capture. Course information and the required elements will be posted to the schedule and may be revised at any time.  Additionally, students may be required to attend in-person by the Dean, Associate Deans, the Student Performance Committee (SPC), or a designee of the Dean. 

Students should note that course instructors have the right to assess students’ knowledge of course content. This includes unannounced graded activities such as quizzes and in class assignments. If a student chooses not to be present in class when these quizzes are given, they forfeit their right to take the assessment and therefore will not be afforded the opportunity to make up the graded activity. 

Excused Absence Policy

OMS I and OMS II

A student may be excused from attending a course but may miss activities or clinical skills that cannot and will not be replicated.  If the student chooses to miss that class session, they then miss that activity and/or clinical skill demonstration and must understand that they will not be able to gain that knowledge after said absence.

Students may be excused for the following reasons:

• Medical Issue (Illness)- The student must provide documentation of illness from a licensed healthcare provider. Documentation must include the provider’s name, signature, date of service, and professional license number. Incomplete documentation will not be accepted. 
• Emergency (Not Predictable)- The student will be required to provide documentation of an emergency.  This includes funerals, but does not include the loss of pets or animals.
• Observance of KHSU-KansasCOM-Approved Religious Holiday- See Religious Holiday policy for more information. 
• Military Service/Civic Responsibilities- The student will be required to provide documentation of said service, whether military or jury duty. 
• Mental Health Days- Each student is provided three (3) mental health days per academic year, one per trimester. Students can utilize these mental health days on any day when there is not an Exam, Practical, OSCE, Sensitive Exam, or Required Events such as orientation, COMLEX preparation meetings, etc. Students wishing to take a mental health day will submit their notification to do so via Guardian utilizing the Excused Absence Request/Report form. The form includes an option to select “Mental Health Day” as the reason why they will not be present. Students will be responsible for completing any missed material or required make-up assignments as determined by the specific instructor. It is the student’s responsibility to reach out to the specific instructor to make-up any missed material. If a student requests an excused absence related to a mental health condition outside of the allotted mental health days, documentation must be provided from a licensed mental health professional and must include the provider’s name, signature, date of service, and professional license number.
• Student Development Activities- KHSU-KansasCOM recognizes the value of students attending short-term, extra-curricular events to further a student’s education or future career in medicine. Student development events include, but are not limited to, short-term medical conferences, workshops, seminars, student organization-related events, and residency fairs.  Students with passing grades in all current courses, without pending remediation, and who are not under any disciplinary action(s) for unprofessional behavior may participate in student development activities.  Approval may be granted based on the following considerations:
  • Review of the proposed event to determine educational relevance
  • Assessment of the student’s overall academic standing
  • The impact of the student’s attendance and performance in the current course/program
  • Evaluation of the class content that will be missed
  • Review of the student’s plan to make up for missed coursework or responsibilities
  • The availability of resources to support the student in catching up on missed content.  At the discretion of the relevant track/course directors and/or faculty, any mandatory labs or classes that cannot be replicated or made up later will not be excused. 
  • Any other relevant factors deemed necessary.

Students who receive approval to attend student development activities will be responsible for the following:

• Fulfilling any academic requirements or assignments missed during their absence
• Providing evidence of attendance or participation in the conference or event, such as a certificate, badge, or official documentation.
• Share their learnings and experiences with their peers upon their return through presentations, reports, or other appropriate means as determined by the academic authority.
• Maintain regular communication with their instructors or academic advisors prior to their absence and upon their return.

Students must complete the Excused Absence Request/Report form available in Guardian. All excuses are subject to verification. Submits the Excused Absence Request/Report form available in Guardian with supporting documentation or justification as outlined during student orientation. 

1. The Office of Student Affairs verifies if the student is in “Good Academic Standing” as part of the absence review process.  Student Affairs reviews the supporting documentation to determine if it is sufficient.  If additional information is needed, Student Affairs and/or the course director will reach out to the student with a detailed request for additional documentation. Documentation that does not meet submission deadlines or verification requirements, including required license information, will be considered insufficient. 
2. The student’s excused absence request is delivered to the Office of Student Affairs for review. The Office of Student Affairs staff will review the request, including the course director’s feedback, and will communicate the decision to the student. Only the Office of Student Affairs, Office of the Dean, or Vice President of Academic Affairs can issue an approval for an excused absence request.       
3. The decision for approval or denial of an excused absence request will be given to the student and other appropriate parties within 48 hours of submission or the same day if the situation warrants.  At times, due to the nature of the request, a review may be escalated to a higher authority for review.  If so, the student will be notified of the delay, and a decision will be made as quickly as possible.
4. The decision for approval or denial of an excused absence request will be given to the student and other appropriate parties within 48 hours of submission or the same day if the situation warrants. 
5. Due to the nature of the request, a review may be escalated to a higher authority for review. If so, the student will be notified of the delay, and a decision will be made as quickly as possible.
6. The following are common examples of absence requests that will not be approved: working off-campus, shadowing with an off-campus physician during class hours, not being prepared for the scheduled exam, and leisure-related travel.

All required supporting documentation must be submitted within forty eight (48) hours of the student’s return to campus or the date of the absence, whichever occurs first. Failure to submit complete documentation within this timeframe may result in denial of the excused absence request. The student may be required to produce proof of travel, documentation that is dated, documentation from a third party, proof of ceremony, etc. before a decision will be made as to whether their absence is excused. Once the student is back from their absence, the student is immediately required to contact the course director to ensure compliance with course policies and follow-up procedures.

An excused student may not be penalized for the absence and must be allowed to take an examination or complete an assignment within three (3) business days after the absence. Although the missed activity may not be replicated, it is up to the sole discretion of the faculty member to decide how the missed assignment could be made up. Course Directors may take appropriate action if a student fails to satisfactorily complete an assignment or examination by the stated period.
 
The Office of Assessment and Testing Services will set the date of the makeup exam. The student is required to take the makeup exam by the end of that three (3) business day period. If the student does not comply with the exam schedule, a grade of zero (0) will be entered for the exam. The Testing Office reserves the right to approve or deny requests to take exams ahead of the scheduled date.
 
Students who miss required classes or exams and do not have an approved excused absence may be required to make up the activity or exam but will receive a grade of zero (0) and may be referred to the Office of Student Affairs for professional review.

OMS III and IV students should refer to the attendance policy for OMS III and IV regarding excused absences.

Attendance Policy OMS III & OMS IV

Attendance Policy OMS III 

Attendance at all clerkship-related activities is mandatory. Absences require an excuse from the Office of Clinical Education and the clerkship preceptor. Both parties must be informed of absences, as failure to do so may result in disciplinary action and a failing grade for the clerkship. During OMS III clerkships, an Excused Absence Request/Report in Guardian must be requested and submitted thirty (30) days in advance. A makeup plan should be part of the submission and must be discussed with the preceptor in advance. Time off may not be granted at the beginning of a trimester.

The following items require an Excused Absence Request/Report Form: 

COMLEX-USA Level 2-Cognitive Evaluation (CE) and United States Medical Licensing Examination (USMLE) Examinations 

Students are allowed one (1) day for travel to, one (1) day for the test, and one (1) day for travel back. No makeup plan is expected.  

Discretionary Days 

Students will be allowed five (5) discretionary days during OMS III. The Office of Clinical Education must approve discretionary days in writing prior to the time off. At most, two (2) days off per clerkship will be approved. These days are for personal time, religious observances, and offering flexibility to an otherwise busy and regimented year of study. Please remember that medicine is a field that requires complete commitment. Hence, a certain amount of sacrifice is needed and expected. Only some requests for time off can be accommodated. 

Sick Days 

Students will be allowed two (2) sick days annually in OMS III. If a student is ill, they must immediately contact the Office of Clinical Education and the rotation site preceptor. If a student is absent from a single clerkship for two (2) or more days due to illness, the student must submit a note from a licensed health care provider to the Office of Clinical Education and the preceptor regarding the number of days of expected absence and anticipated date of return.  

Conference Days 

Students will only be granted time off for conferences or educational seminars if they present a paper, poster, research or they are national officers of a professional organization and required to attend.  In such cases, an Excused Absence Request must be submitted with supporting documentation for final approval. OMS III students must utilize their discretionary days with a maximum limit of two (2) consecutive days or two days or two days during any single rotation. 

Emergencies 

If emergent circumstances arise, the student must communicate with the site, clinical preceptor, and Office of Clinical Education as soon as possible. Documentation may be required before returning to clinical activities. Students should work with the preceptor or site coordinator to make up for the missed time. 

If a student misses more than five (5) days in any given clerkship, that student must have a remediation plan approved by the preceptor and the Office of Clinical Education. If such remediation cannot be constructed, the student may need to repeat the clerkship.

The Excused Absence Request/Report Form, available in Guardian, must be submitted directly to the KHSU-KansasCOM clinical clerkship representative and include supportive documentation. All submitted absence forms must consist of a detailed makeup plan for the absence to be considered. Only completed, signed forms are processed. Decisions rendered through this process are final. There are no exceptions to this policy, and failure to follow the process will be considered an unexcused absence. 
A representative from the Office of Clinical Education will notify the student via email when a decision has been reached. Scheduled absences are not and should not be considered approved until the appropriate leader in Clinical Education signs the official Excused Absence Request/Report Form. 

Attendance Policy OMS IV 

OMS IV is when students need more flexibility in their schedules. Hence, 35 weekdays of flextime are allotted during OMS IV clerkships. Students may combine no more than two (2) consecutive weeks of flextime. Additional restrictions apply: 

• Students may not request more than four (4) days in any four-week clerkship. 
• Students may not request more than two (2) days over any two-week clerkship. 
• Students may not request flextime at the beginning of a trimester. 
• Students are required to formulate a makeup plan with their preceptor.
• We would encourage you to take your flextime judiciously, so you have some flexibility in scheduling at the end of the year in case it becomes necessary, remembering that all of your flextime cannot be taken in one block at the end of the year. You must be enrolled in at least 5 credit hours each trimester to be considered a full-time student. 
• Special permission is required from the Office of Clinical Education if a waiver of these restrictions is necessary.
• COMLEX-USA Level 2-Cognitive Evaluation (CE) and United States Medical Licensing Examination (USMLE) Examinations: Students are allowed one (1) day for travel to, one (1) day for the test, and one (1) day for travel back. No makeup plan is expected.  

Class Cancellation

In very rare circumstances, there may be a situation that arises that requires a faculty member to cancel a course session. If this occurs, you will be notified electronically of the cancellation as well as when that course lecture will be rescheduled.

KHSU-KansasCOM President and/or designee of KHSU-KansasCOM may declare KHSU-KansasCOM closed or delay opening due to inclement weather. In the event this should occur, a decision will be made no later than 7:00 a.m. and announced to the campus community.

Electronic announcements will be sent to all students, faculty, and staff via email and other electronic announcement systems. If an announcement is not made regarding the closing or delay of opening of KHSU-KansasCOM, students should assume that KHSU-KansasCOM is open and attend class at the regularly scheduled times.

In cases of extended class cancellations/delays, such as the result of a campus emergency, natural disaster, or public health crisis, KHSU-KansasCOM will work with the Commission on Osteopathic Accreditation (COCA) to develop alternative educational plans that will be communicated to all KHSU-KansasCOM students.

Religious Holiday Policy for Students

Approved Religious Holidays for the 2026-2027 Academic Year

KHSU-KansasCOM makes every effort to honor specific religious holy days throughout the academic year, while recognizing that it is not possible to recognize all holidays equally and provide the curriculum in its totality. KHSU-KansasCOM will seek to reasonably honor students’ wishes to celebrate recognized holy days. This includes making an effort not to schedule exams on specific dates. Should a student wish to be excused from classroom, lab, or exam activities on a specific holy day, they will need to follow the excused absence request policy and procedures.

The following days are dates recognized by KHSU-KansasCOM as acknowledged holy days. Students may request to be excused from class activities for the following dates only and will not be excused more than 2 days annually:

• Eid al Adha (Islam)
• Rosh Hashanah (Jewish)
• Yom Kippur (Jewish)
• Diwali (Hindu, Jain, and Sikh)
• Hanukkah (Jewish)
• Christmas (Christian)
• Easter (Christian)
• Eid al Fitr (Islam)

Student Absence Due to Observation of an Approved Religious Holy Day

A student may be excused from attending classes or other activities, including examinations, for the observance of an approved religious holy day, including travel for that purpose.

1. The student should review KHSU-KansasCOM’s list of approved religious holidays in advance of making an excused absence request.
2. If the holiday is approved, the student should then notify the Office of Assessment, as early in the academic year as possible, of their need to have an excused absence for said holiday.
3. If the Office of Assessment approves the excused absence request, the course director will be notified of the student’s absence.
4. An excused student may not be penalized for the absence and must be allowed to take an examination or complete an assignment from which the student is excused within a reasonable period after the absence. The faculty member may take appropriate action if a student fails to satisfactorily complete an assignment or examination within the stated period. **

** This policy applies to all OMS I and OMS II students. OMS III and OMS IV students are subject to the holiday schedules of the site(s) at which they are rotating. Students rotating in OMS III and OMS IV should expect to have to work on most holidays, consistent with medical practices nationwide.

Academic Performance Policy

Students will have their academic performance reviewed and assessed consistently while attending KHSU-KansasCOM. Students whose academic performance is failing or falls below an acceptable level will be reviewed by the Student Support Team (SST) and/or the Student Performance Committee (SPC).

Students who fail a course, board examination, and/or clinical rotation are subject to academic review by the SPC. The review is conducted to assist the student in determining what might be hindering their academic performance, receive advice on how to adjust their performance, and assess whether additional KHSU-KansasCOM resources are needed to assist the student. SPC also reviews students’ progress towards graduation and plays a key role in approving all students to move from one year to the next within the curriculum, as well as approving all students to graduate from KHSU-KansasCOM.

Students should refer to the Student Rights, Professionalism, and Responsibilities section in the Student Handbook and Academic Catalog to understand the process of any SPC review. In addition, students should review the Cumulative Failure Policy outlined in the Student Handbook and Academic Catalog to ensure they understand how multiple course/board exam/clinical rotation failures can impact their course of study at KHSU-KansasCOM.

Student Performance Committee (SPC)

The Student Performance Committee’s (SPC) mission is to monitor students’ overall academic and professional progress within the College of Osteopathic Medicine.  This includes reviewing students’ academic progress, reviewing behavioral and professional issues, and making key academic decisions that can impact students’ statuses including advancement, remediation, or academic dismissal.  The mission of the SPC is consistent with the University’s mission and grounded in professional excellence. 

Key responsibilities of the Committee

Academic Review: The SPC reviews students’ course exam scores and grades, monitors students’ progress towards succeeding in the curriculum of the college, passing national board exams (COMLEX Level 1 and Level 2), clinical clerkship performance, and students’ overall advancement towards graduation.

Professionalism and Behavioral Review: The SPC reviews and responds to behavioral issues on- and off-campus, identified legal issues, academic dishonesty, and lapses in professional behaviors.

Key Academic Decisions: The SPC has the responsibility of reviewing students’ cases and making key academic decisions which include advancement to the next year of medical school education, determining if a student is allowed to remediate a failed course or an entire academic year, and making decisions such as academically dismissing students who are not progressing. The SPC recommends the students eligible to the Faculty Council, who on behalf of the faculty recommends those it feels have the potential to practice medicine to the Dean. The Dean ultimately recommends to the Board who confers the Degree.   

Composition of the SPC 

The SPC is made up of 7 voting members and 2 non-voting  members:

Voting Faculty

• 3 Clinical Faculty Members (DO/MD)
• 3 Biomedical Science Faculty Member
• 1 At-Large Faculty Member (Chair- Votes in Case of a Tie)

Non-Voting Members (Voice but No Vote)

• Assistant Dean for Student Affairs
• Senior Associate Dean for Student Affairs & Strategic Academic Programs

Administrative Support for the Council (Non-Member)

• Administrative assistant to the Senior Associate Dean

All SPC members are appointed by the Dean.

SPC Procedures and Actions

Informal Resolution (Level 1 Infractions)- Level 1 or informal resolution of cases involving minor interventions are referred through, investigated by, and processed by the Office of Student Affairs.

Formal Resolution (Level 2 Infractions)- Level 2 or formal resolution of cases involving significant behavioral/professionalism issues, and formal academic reviews of students’ records who have an academic failure. Formal resolution of cases include the following scenarios:

• Course Failures
• Clinical Clerkship Rotation Failures
• Failed threshold barrier examinations (such as COMSAE) that alter usual academic progression or release to sit for COMLEX examinations
• COMLEX Level 1, Level 2-CE, Level 2-PE Failures
• Failure to Comply with Remediation/Academic Improvement Plans
• Alleged Violation(s) of the Professional Code of Conduct Found in the Student Handbook & Academic Catalog

Authority and Jurisdiction of the SPC

The SPC is bound by all Student Handbook and Academic Catalog policies and procedures when rendering decisions.  Once the SPC deliberates and comes to a decision, the committee recommends that decision to the Dean of the College of Osteopathic Medicine.  The Dean reviews the decision and either affirms or disagrees with the decision.  If the Dean disagrees with the decision, the Dean will  meet with the SPC to discuss the details of the case and to deliberate further.  Assuming the Dean affirms the decision of the committee, the decision is delivered to the student.

Any student wishing to appeal a SPC/Dean decision does so by appealing to the Vice President/Chief Academic Officer.  See the Appeal section below for more information regarding appeals.

Chair

The chair of the committee is present to ensure that the hearing runs properly and according to policies and procedures of the institution.  The chairperson of the committee does not vote on matters/decisions before the committee except in the case of a tie vote.  The chair of the committee is appointed by the Dean of KansasCom.

Quorum

A quorum of voting committee members is required for the SPC to finalize any decision. A quorum is defined as having three voting members present.

SPC Meeting Structure

The SPC meetings will occur on an as needed basis. Students are expected to meet with the SPC in person, except for students given permission by the Office of Student Affairs to meet virtually.  Those students shall meet with the SPC via video conference. The SPC may meet virtually, via tele- or videoconference, at the discretion of the chairperson of the SPC and individual members of the committee may join the proceedings via videoconference. 

SPC Function

The SPC is not a legal authority, it is an educational entity, and rules of evidence and process are not required to meet the standards of legal proceedings. The SPC does not have legal representation present at the meetings.  Students are not allowed to have legal representation or counsel present at the meetings, nor are they allowed to have other individuals or witnesses present.  The student may submit a supporting statement, information, or evidence to the committee no later than 48 hours prior to the start of their hearing. 

Executive Session of SPC Meetings

The Student Performance Committee reserves the right to confer on matters in Executive Session.  Executive Session is only able to be attended by voting and non-voting members of the committee, as well as the assistant who takes minutes. Students are not allowed to attend executive sessions. Any voting member of the committee may move to go into Executive Session.  There must be a second of that motion, and the majority of the voting members, present, must vote in the affirmative to move the committee into executive session. 

Official Hearing of SPC Meetings  

The official hearing portion of the meeting includes all members of the SPC and the student being reviewed. The chairperson of the SPC will direct the proceedings, including allowing the student to make a statement and ask questions of the committee members. At the end of each hearing, the chairperson of the SPC will excuse the student for deliberation. Only members of the Committee and the administrative assistant to present to record notes may be present during deliberation. Proceedings of the closed portion of the official hearing of the SPC meeting are strictly confidential.  

Invitation for Other Faculty Members to be Present 

The SPC reserves the right to call faculty/administrative colleagues to be present for hearings when appropriate. For example, if a third-year medical student has an issue during rotations, the Committee may ask the Associate Dean for Clinical Education to participate in the hearing.   

SPC Evaluation of Chairperson and Committee

The committee members will review and evaluate the performance of the SPC Chairperson on an annual basis.  That review and evaluation will be shared with the Dean of the College of Osteopathic Medicine, as well as the Vice President for Academic Affairs/Chief Academic Officer. 

The Dean of the College of Osteopathic Medicine will conduct an evaluation of the SPC, its members, and its overall performance on an annual basis.  The results of the evaluation will be shared with all members of the Committee, as well as the Vice President for Academic Affairs/Chief Academic Officer. 

Both annual evaluations and their conclusions will be communicated to the President’s Cabinet to ensure University leadership is aware of the conclusions and performance of the committee. 

SPC Data and Metrics

Key data points about students who are required to appear before the SPC committee will be preserved and analyzed to provide metrics. This data is an important tool in assisting the administration with the ability to track and identify future at-risk students. KHSU-KansasCOM reserves the right to keep and utilize this data for future analysis.

Timing of SPC Decisions

The Committee strives to provide all decisions to students within 5-7 business days of the hearing date.  Students will be notified of their right to appeal the decision along with all appeal information at the time of notification of the SPC decision. 

Appeals

All students who receive an academic related decision from the SPC or who are charged and found responsible for a violation of the Professional Code of Conduct have the right to appeal the SPC decision or any decision made by staff members within the Office of Student Affairs and Services.

The student must submit an appeal through Guardian to the Vice President for Academic Affairs/ Chief Academic Officer.  That written appeal must be submitted for review within five (5) business days of receipt of the initial decision. Appeals must clearly outline the student’s position for appealing and why their appeal meets the stated standards for appeal below:

Standards for Procedural Appeal

The appeal process is not an opportunity to have the determination of the original hearing reconsidered merely because of the student’s dissatisfaction with the decision, rather, appeals are limited to four specific criteria and must be based on one or more of the following:

• Disproportionate Sanction- The sanction imposed is clearly inconsistent with the severity of the violation.
• Evidence of Improper Procedure- Students can argue, as part of their appeal, that guaranteed parts of the disciplinary or academic review process were not followed. The student must provide concrete evidence that the process was not properly followed. If the alleged violation of the process is not supported by evidence, the appeal will be denied.
• New Evidence- New, previously unpresented evidence, is now available within the allowed timeframe for an appeal. Old, previously presented evidence does not meet the definition for inclusion in an appeal. The failure to simply not provide the information, even though it was available, at the time of the original hearing will result in the appeal being denied. The appellee must demonstrate that the information provided within the appeal was not available to them at the time of that original hearing. If determined that the content of the appeal is not new evidence, the appeal will be denied.
• Conflict of Interest- Students can appeal if there was a previously unreported professional or personal relationship between the student and a member of the Student Performance Committee, which might be perceived as a conflict of interest. The student has the responsibility to raise any potential conflict of interest within the SPC or student conduct hearing, should there be concerns. SPC members and hearing officers do have the option of recusing themselves from adjudicating on matters where a perceived conflict of interest might exist. Should the student not report a potential conflict of interest during the SPC or student conduct hearing, that information will be shared with the Dean/Chief Academic Officer as part of the appeals process and the appeal may be denied based upon the student’s bringing this to the attention of the Dean within their appeal. 

Appellate Review Process and Timing

The appeal needs to be sent to the Assistant Dean for Student Affairs, for a Standards for Procedural Appeal Review.  During this reviewthe student will see the application of the four Standards for Procedural Appeal definition to determine if the appeal is eligible for further review. 

If the submitted appeal does not meet one or more of the Standards, the student will be notified that they do not meet the Standards and there are no grounds for appeal. 

If it is determined that one or more of the Standards are met, the appeal will proceed forward and be referred to the Vice President for Academic Affairs/Chief Academic Officer for review. 

The appeal is considered by the VP for Academic Affairs/Chief Academic Officer with the autonomy to uphold the appealed decision, reverse the decision altogether, or change the decision by making the sanction(s) either more or less severe.

Ordinarily, students should expect a decision on their appeal within approximately fifteen (15) business days for the time the appeal submission is received by the Vice President. Once the Vice President for Academic Affairs/Chief Academic Officer has rendered a decision on an appeal, the decision is final with no additional options for appeal.

Students are also prohibited from doing any of the following after a disciplinary/SPC hearing: 1. Students should not try and contact members of the SPC about their case. Speaking to members of the committee about your case outside the context of the hearing is inappropriate. 2. Students should not ask faculty members to write letters of recommendation for use in your appeal. 3. Students should not ask faculty and staff to sign a petition encouraging KHSU-KansasCOM to reverse the SPC decision. 4. Students should not miss stated appeal deadlines.

Failure Policy

KHSU-KansasCOM attempts to provide a pathway and support for each of its students to achieve success with the academic curriculum, achieve success on national board exams and achieve the professional competency expected by the profession and the public.  While the school is committed to providing assistance to each of its students to make it possible for them to achieve such success, it will not lower standards below what is expected as a student of KHSU-KansasCOM and the profession for an individual student.  

Students who earn failing course grades are subject to action by the University.  This policy applies specifically to course failures.  Board exam failures are governed by the National Licensing Exam Policy (COMLEX) which is located within the Student Handbook and Academic Catalog.  Clerkship rotation failures are governed by policies found within the Clerkship Manual.   

Failure of a remediation examination, by itself, does not constitute an additional cumulative failure and does not count in the cumulative total of failures for each student.  For more information about remediation, see the Remediation Policy in the Student Handbook & Academic Catalog.   

Course failures accrue cumulatively over a student’s academic career at KHSU-KansasCOM. If the student has an academic course failure(s) from the previous year, then the course failures accrue in a cumulative manner. For example, if a student has failed one course in OMS I and fails another in OMS II, the failure is considered the student’s second cumulative failure.  A failure of a course is still considered a failure, even if it is remediated successfully, for the purposes of this policy. 

For academic related failures and reviews, the Student Performance Committee (SPC) process is provided within this Student Handbook & Academic Catalog. Please note that course failures affect Satisfactory Academic Progress (SAP) for federal financial aid purposes. Please review the SAP policy in the Financial Aid section of the Student Handbook & Academic Catalog.   

OMS I and OMS II Years 

Students with any course failure, who also fail the remediation of that course, will not be allowed to progress to OMS II or OMS III until the course is successfully passed.  This may require the student to repeat an academic year, given courses are only offered once per academic year.   

Students with only one academic failure on their record, who also fail a remediation attempt in Trimester 1 or 2, may be granted permission to attempt remediation one additional time at the end of Trimester 3. Permission for additional remediation attempts can only be granted by the Student Performance Committee (SPC) or the Dean.  

Should the student fail the second remediation attempt, they will be required to repeat the failed course and any additional courses as determined by the SPC. Students will be responsible for costs associated with the retaking of any portion of the curriculum.  Additionally, students may be recommended for academic warning, or academic probation, as subsequently described in this policy, by the SPC, based on individual academic performance.   

First Failure  

Students obtaining their first failure are automatically granted the opportunity to remediate said failure. Students should expect to be contact their Faculty Mentor, Learning Specialist, Counseling Specialist, to discuss their acacemic progress and identify support systems that are available to assist the student in improving their acacemic progress.  the student may be required to create or complete a Leaning Enhancement Plan as part of these conversations.  

Additional Course Failures 

Students obtaining more than one failure are automatically required to go before the SPC committee for academic review. The Office of Student Affairs will notify the student of the date/time of their meeting with the committee and will advise them on how to prepare for the hearing. Any student who has obtained more than one failure may be required to undergo additional academic monitoring including, but not limited to: academic warning, academic probation, individualized academic plans, required meetings with learning specialists, tutoring services, counseling services, and/or mandatory in-person attendance.  This additional academic monitoring is determined by the SPC. Further, more than one failure may require a student to repeat an academic year, or be considered for academic dismissal.  

Second Failure 

The SPC may recommend the student be allowed to remediate the failed courses, be required to repeat the courses the following year, and audit other parts of the curriculum, or be required to repeat the entire academic year, for credit. These decisions will be made by the SPC based upon the individual circumstances found in the student’s academic record.   

Third Failure 

The student and the totality of their academic record will be reviewed by the SPC as part of its decision-making process. The SPC may recommend the student  be required to repeat courses the following year and audit other parts of the curriculum, or be required to repeat the entire academic year for credit, or be dismissed from the COM.  These decisions will be made by the SPC based upon the individual circumstances found in the student’s academic record.    

Fourth Failure 

Failures totaling four courses at any stage of the curriculum during the cumulative OMS-I and OMS-II years will result in dismissal from the COM. 

Failure of any single course by a student during a repeated academic year requires appearance before the SPC and a second failure of a previously passed or failed course during a repeated academic year is grounds for automatic dismissal from the University.   

OMS-III and OMS-IV Years 

A student may be allowed to remediate no more than one (1) course/rotation during each of the OMS-III and OMS IV academic years. A failing grade is determined by both the preceptor evaluation and the student’s rotational COMAT exam.  Failure of any clinical course/rotation will require appearance before SPC for evaluation of the student’s professionalism, among other factors. Failure to achieve a passing score on the preceptor evaluation component of any rotation evaluation is not subject to remediation and results in failure of the course with the requirement to appeal before the SPC. 

Failure of two courses during any one of the clinical years may be grounds for dismissal from KansasCOM based on SPC evaluation or other academic and/or professional performance. Failure of two courses during either the OMS-III or OMS-IV clinical years, in addition to being considered grounds for dismissal, may result in the student having to repeat portions of, or entire academic years of the curriculum, before being allowed to continue with clinical education.  Failure of three courses cumulatively, during the OMS-III and OMS-IV years, constitute grounds for automatic dismissal from the COM. 

Failure of remediation of a rotation does not count as an additional failure but will result in the student being required to appear before SPC. Such failure could result in being recommended for dismissal, the student being placed on an alternative academic schedule (which could affect graduation dates and eligibility for COMLEX or GME placement) or as stated above, the requirement to repeat an entire academic year. Other provisions may include, but are not limited to, altered or individual academic schedules or plans, required meetings with academic or behavioral counselors, required outside academic course, required intensive or outside remediation or preparatory course and/or mandatory, in-person, attendance in class. 

Repeat of Academic Year

Students may have to repeat an academic year. KHSU-KansasCOM reserves the right to approve a request to repeat a year or require students to repeat a year of the curriculum.

This is done in one of three ways:

1. The student requests an approved leave,

2. The student requests a voluntary repeat of the year, or

3. The student is required to repeat a year of the curriculum due to poor academic performance.

In the case of potential approved leave, students may find themselves in unique circumstances which may require them to take time off which results in repeating an academic year. These circumstances are reviewed on a case-by-case basis and follow the Approved Leave Policy in the Student Handbook and Academic Catalog. There is no guarantee that a student’s request to go on a leave of absence will be granted.

A student cannot request a leave of absence as a tool to avoid repeating a year.

In the case of students who may find themselves in a difficult position due to poor academic performance, some students may be required to repeat an academic year consistent with the Student Cumulative Failure Policy.

All leave requests are reviewed by the Senior Associate Dean for Student Affairs and Strategic Academic Programs, who reviews the request and makes a recommendation to the Dean, who has final approval.

All voluntary repeat of year requests should be submitted to the Student Performance Committee for review and decision.

Students should be aware that any LOA will have an impact on financial aid and SAP status. Significant negative impacts are possible, and students should discuss with financial aid counsellors before finalizing their requests or decision.

In the case of students who have multiple course failures in a year, the Student Performance Committee (SPC) reviews all circumstances and makes the final decision. Any student not satisfied with the decision of the SPC may appeal the decision to the Dean.

Any student considering the ramifications of repeating an academic year, regardless of reason, should reach out to the Office of Student Affairs for answers to their questions.

Repeat of Year Restrictions and Requirements

Students who are required to or voluntarily repeat a year will be held to additional requirements and expectations to ensure good academic process:

1. Class Attendance: All students who repeat a year will be required to attend all lectures physically in person. The Office of Student Affairs will periodically audit attendance. Requests not to be in person must be submitted using the Excused Absence request form in Guardian.
2. Forward Focus Orientation Attendance: Students who are repeating a year will be expected and required to attend a specialized orientation.
3. Forward Focus Meetings: Throughout the year, the Office of Student Affairs will host meetings, lunches, or other activities to support repeating students. Students are encouraged to attend.
4. Research: As articulated in the section on research, students repeating the OMS-I year are prohibited from initiating, participating in, or continuing internal or external research activities during the repeated year unless a waiver is granted by the Dean of the COM and the Associate Dean for Research, following evaluation of the student’s individual academic history, academic standing, and educational needs. This restriction is intended to ensure that the student’s primary focus remains on successfully completing all required coursework, avoiding further academic difficulty, and utilizing academic support resources to strengthen study skills and academic performance. A waiver may be requested through Guardian using the form “Research Participation Waiver Request”.
5. Student Activities: Students repeating a year will resign from their leadership position within the student organization. Attendance and engagement in the organization are permitted
6. Automatic Dismissal: Failure of any repeated course which was previously failed may result in dismissal without appeal
7. SPC Expectations: Students are required to comply with all requirements from the SPC.
8. Learning Enhancement and Tutoring: Students who are repeating a year will be required to meet with a Learning Specialist and Tutoring as directed by Learning Enhancement.
9. Faculty Mentor: Students repeating the year are expected to meet with their Faculty Mentor monthly to discuss progress and build a supportive relationship.
10. Decelerated Path & Access to OMM, Physicianship, HSS: Students who are in a decelerated path may request to be involved and engaged with OMM, Physicianship, and HSS courses to continue development of skills. Faculty are not obligated to allow the student to be in the actual classroom but may develop ways for the student to attend or receive additional support and training outside of the classroom time.

Academic Warning

An academic warning is a state of warning from KHSU-KansasCOM to the student indicating that the institution is concerned about the student’s academic performance. This status is typically applied when one or more of the following occur:

· One (1) course failures.

· Failure to meet a defined benchmark in preparation for national board examination.

· Behavioral cues by the student that may indicate academic or personal distress.

Students placed on academic warning may be required to take actions deemed necessary to help improve academic performance. These actions may include but are not limited to regular meetings with Learning Enhancement staff, sessions with KHSU-KansasCOM affiliated psychologists/counselors, required course attendance, meetings with tutors and/or faculty members, temporary loss of student leadership privileges, and providing frequent status updates to key faculty/administrators.

Students placed on academic warning status are subject to a Satisfactory Academic Progress (SAP) review, for Title IV funding purposes, via the Office of Financial Aid.

The Student Performance Committee (SPC) reserves the right to make whatever decisions it deems appropriate when determining whether a student is placed on Academic Probation/Academic Warning. The SPC is granted broad authority to make any decisions the Committee deems appropriate. Actions authorized for the SPC include the direction to repeat all or components of an academic year and dismissal from the COM for students in this status as well as students on Academic Probation.

Academic Probation

Academic probation is an official status from KHSU-KansasCOM stating that the student is under the most sensitive academic monitoring and improvement plan, which becomes part of the student’s academic record for the period they are on probation. This status is typically applied when one or more of the following occur:

• Two or more course failures.
• Failure of a national board examination.
• Behavior cues by the student that may indicate advanced academic or personal distress

Students placed on academic probation have their academic status monitored. In addition, students on academic probation must attend all classes. Students on academic probation are suspended from participating in a dual-degree program or other additional academic commitments and will be administratively withdrawn. Academic probation may also include the suspension of the student’s normal rights to participate in extracurricular, co-curricular, and other nonacademic activities, including but not limited to the student not being allowed to hold a leadership position in a student organization. Typically, students who are placed on academic probation cannot fail any other course, section, clerkship, shelf exam, and/or national examination. The typical length of academic probation is one year, unless otherwise specified, from the time the student is formally notified of being placed on this status.

Students placed on academic probation are subject to a Satisfactory Academic Progress (SAP) review, for Title IV funding purposes, via the Office of Financial Aid

The Student Performance Committee (SPC) reserves the right to make whatever decisions it deems appropriate when determining whether a student is placed on Academic Probation/Academic Warning. The SPC is granted broad authority to make any decisions the Committee deems appropriate. Actions authorized for the SPC include the direction to repeat all or components of an academic year and dismissal from the COM for students in this status as well as students on Academic Warning.

Dismissal

KHSU-KansasCOM has the highest expectations for student conduct and professionalism, academic rigor, and personal behavior. KHSU-KansasCOM reserves the right, at its sole discretion, to dismiss any student, at any time prior to graduation, in the event of a breach of the Professional Code of Conduct, any policy or directive set forth in the KHSU-KansasCOM Student Handbook and Academic Catalog, or failure to satisfy any requirement for graduation; provided, however, that all procedures for review or action be adhered to accordingly.

Repeated Coursework

Courses in which a student has received a failing grade may be repeated and may be eligible for financial aid. However, a student may receive aid for repeating a previously passed course only once with prior approval from the SPC and Office of Financial Aid. All course enrollment and earned grades will remain on a student’s official transcript. Once a student successfully repeats a course, both grades will remain on the transcript, but only the most recent grade will be used for the purpose of earned credit.

Course Drops & Withdrawals

Students who wish to drop/withdraw from a single course or multiple courses, but not withdraw completely from KHSU-KansasCOM, must adhere to the following procedures:

The deadline to drop a course is the end of business on the fifth day of classes. Students who wish to drop a course must officially communicate their request to their department and/or the Office of the Registrar within the prescribed time requirements and prior to the deadline. A student who drops a course within the prescribed time requirements will have no record of the course on their transcript.

Students may withdraw from certain courses with the permission of the Dean after the drop deadline and up to the last day to withdraw as defined by the academic calendar. Course withdrawals are recorded as a W on the student’s academic transcript. Students may not withdraw from a course with a W after the withdrawal date. Students who withdraw from courses after the withdrawal date will receive a failing grade. Students are not eligible to withdraw from a course after the course has ended.

Students need to understand that withdrawing from a KHSU-KansasCOM course may have significant ramifications for their course schedule and progression within the curriculum. Course withdrawal may also have financial aid implications. Students are advised to talk with Financial Aid prior to dropping a course.

Exceptions to this policy may be granted based on extenuating circumstances only. Appeals to the withdrawal deadline are only granted following submission of a written petition, with the approval of the course director and the Dean of KHSU-KansasCOM.

Course Remediation

A student must remediate any course in which they do not achieve a passing overall grade of 70% or higher or fail to successfully complete or pass required course elements, regardless of the overall passing threshold. (Course elements include any part of a course that is completed for a grade that counts as part of the final grade in the course.) In an academic year, students who failed their first course are automatically granted remediation by the Student Performance Committee (SPC). Students who fail additional courses may remediate only when permitted by the SPC.

A student cannot attempt to remediate more than two (2) courses from any single trimester. Students failing two courses in a single trimester are referred to the SPC and may be required to repeat an academic year. The maximum number of courses allowed to be remediated in a single academic year is three (3). Students who have more than three (3) courses to remediate at the end of an academic year are referred to SPC for the academic year and may face academic dismissal or having to repeat an academic year.

Students accumulating four (4) course failures are required to go before the SPC and are subject to dismissal from KHSU-KansasCOM. (See the Failure Policy within the Student Handbook and Academic Catalog for more details.)

Remediation of a course requires the student to pass a remediation exam that is approved by the course director and/or phase director of the failed course. The content within the remediation exam is at the sole discretion of the course director but will align with the original exam content and level of difficulty. The student will be expected to pass that remediation exam, at a 70% or higher, to successfully remediate the failed course.

Successful remediation of a course failure requires an average minimum score of 70% or higher in all components of the remediation. All courses must be successfully remediated prior to the student being promoted to the next academic year. Students who have not successfully remediated a failed course(s) are not eligible to sit for COMLEX Level 1 or Level 2.

A successful remediation of a failed course will result in a grade of “RP” (Remediated Pass) and a score of 70% utilized for the calculation of GPA, class rank, etc.

Remediation Process

· Final grades are determined for an exam and course after a review of the exam questions by the Office of Assessment and the course director.

· Following a course failure, the student will be notified, in writing, of the failure by the Office of Student Affairs.

· The communication to the student will include instructions and requirements. The student should ensure close adherence to all instructions. The letter will also outline when and if the student will appear before the SPC.

· If the student is required to appear before the SPC and completes that meeting with the committee, the SPC will send a letter to the student notifying them whether they are allowed to remediate and provide them with the date of the remediation and any other requirements that are part of that notification.

· Failure to comply with any requirements will be shared with the SPC for disposition.

· Prior to the date of remediation, the Office of Assessment will notify the student of the date/time of their remediation and provide any testing-related details that are pertinent to the examination.

Remediation for OMS I and OMS II Students

Students with only one academic failure on their record, who also fail a remediation attempt in Trimester 1 or 2, may be granted permission to attempt remediation one additional time at the end of Trimester 3. Students should understand that being granted an additional remediation attempt is not guaranteed. Permission for additional remediation attempts can only be granted by the Student Performance Committee (SPC) and/or the Dean.

Should the student fail the second remediation attempt, they will be required to repeat the failed course and any additional courses directed by SPC. Students should expect costs associated with retaking any portion of the curriculum. See the Tuition and Fees Policy within the Student Handbook and Academic Catalog for more information.

This option is not available for OMS-I failures in the third trimester, and it is not available for OMS-II students who have failures in any of the three trimester courses of that academic year. Remediation for OMS III and OMS IV Students

Students are allowed to remediate no more than one (1) course/rotation during each of the OMS III and OMS IV academic years.

Failure of a Remediation Exam or Rotation

For OMS I and OMS II students, failure of a remediation examination, by itself, does not constitute an additional cumulative course failure, as outlined in the Failure Policy, and does not count in the cumulative total of failures for each student. However, a student’s performance on remediation exams is reviewed and considered as part of the SPC’s academic review process.

For OMS III and OMS IV students, failure of remediation of a rotation does not count as an additional failure, but will result in the student failing the rotation and being required to appear before the SPC. Failure to achieve a passing score on the preceptor evaluation component of any rotation evaluation is not subject to remediation and results in failure of the course, with the requirement to appeal before the SPC. See the Failure Policy, outlined in the Student Handbook and Academic Catalog, for more information.

Students who do not pass the remediation opportunity will be assigned a failing (F) grade for the course and referred to the SPC for review. To assist the student in their overall academic success, the SPC may include completion of additional coursework or assignments, required meetings with academic support teams, behavioral requirements to address learning deficiencies, and other requirements designed for academic success.

Student Promotion and Graduation Policy

Promotion and Graduation Process and Criteria

The record of each student will be reviewed each year to evaluate the student’s potential for continuance. At the end of the academic year, the Student Performance Committee (SPC) may recommend promotion to the next year of the curriculum, makeup examinations, summer remediation, or dismissal.

KHSU-KansasCOM only graduates students who meet and surpass the minimum expectations outlined and required by COCA accreditation. At a minimum, a graduate must be able to:

• Demonstrate basic knowledge of osteopathic philosophy and practice osteopathic manipulative treatment.
• Demonstrate medical knowledge through one or more of the following:
  • Passing course tests.
  • Standardized tests of the National Board of Osteopathic Medical Examiners (NBOME) and end-of-clerkship tests.
  • Research activities, presentations, and participation in directed reading programs and/or journal clubs.
  • And/or other evidence-based medical activities.
• Demonstrate interpersonal and communication skills with patients and other health care professionals.
• Demonstrate knowledge of the profession, ethical, legal, practice management, and public health issues applicable to medical practice.
• Demonstrate basic support skill as assessed by nationally standardized evaluations.

To demonstrate that these expectations have been met in an objective manner, each student must demonstrate minimum knowledge in each discipline prior to graduation. This includes the basic science disciplines (anatomy, biochemistry, behavioral science, bioethics, embryology, genetics, histology, immunology, microbiology, neuroscience, pathology, pharmacology, and physiology) and clinical sciences (osteopathic clinical skills, family medicine, internal medicine, obstetrics and gynecology, pediatrics, psychiatry, surgery, and emergency medicine).

Student Promotion and Recommendation for Graduation

The Student Performance Committee (SPC) shall review each student’s record to make sure promotion and graduation requirements have been met. The committee will be responsible for recommending candidates for promotion and graduation to the Faculty Council as the representative of the faculty. The Faculty Council makes its recommendations to the Dean/CAO. The Dean can accept or reject the Faculty Council’s recommendations. The Dean then makes recommendations to the Board of Trustees, and if agreed, the Board grants the degree and diploma. All decisions of the Dean and the Board of Trustees are to be considered final. The Promotion and Graduation procedure is described in detail in the Student Promotion and Graduation Policy.

Successful Transition from OMS I to OMS II

Students who have completed the following requirements will be eligible to be promoted to OMS II of the program:

• Successful completion of all required OMS I coursework.
• Good financial standing with the university
• Documentation of current health insurance on file with the Office of Student Financial Services; and
• Professional good standing - not under disciplinary action(s) for unprofessional conduct as defined in the Student Professionalism Policy.

Students meeting these requirements will be reviewed by the Student Performance Committee (SPC). Upon review, a slate of student candidates will be forwarded to the Dean. The Dean will make the final decision on student promotion.

Successful Transition from OMS II to OMS III

Students who have completed the following requirements will be eligible to be promoted to OMS III of the program: 

• Successful completion of all required OMS II coursework. 
• Completion of/or passing Score on the COMLEX Level 1 examination prior to June 30. 
• Updated and negative drug screening on file with the Office of the Registrar. 
• Documentation of all required health records on file with the Office of the Registrar. 
• Documentation of current health insurance on file with the Office of Student Affairs. 
• Updated background check on file with the Office of the Registrar. 
• Professional good standing not under disciplinary action(s) for unprofessional conduct as defined in the Student Professionalism Policy. 

Students meeting these requirements will be reviewed by the SPC. Upon review, a slate of student candidates will be forwarded to the Dean. The Dean will make the final decision on student performance. 

Successful Transition from OMS III to OMS IV

Students who have completed the following requirements will be eligible to be promoted to OMS IV of the program:

• Successful completion of all clinical rotations before beginning the next year’s rotations.
• Good financial standing with the university.
• Updated background check on file with the Office of Clinical Education.
• Updated and negative drug screening on file with the Office of Clinical Education.
• Documentation of all required health records (including current PPD) on file with the Office of Clinical Education.
• Documentation of current health insurance on file with the Office of Student Affairs.
• Scheduling of/or passing score on the COMLEX level 2 CE examinations.
• Professional good standing not under disciplinary action(s) for unprofessional conduct as defined in the Student Professionalism Policy.

Students meeting these requirements will be reviewed by the Student Performance Committee, or SPC. Upon review, a slate of student candidates will be forwarded to the Dean.  The Dean will make the final decision on the student promotion.

Students who fail to complete any requirement may not be allowed to engage in audition/sub-internship externships until the requirements are completed and they are certified for OMS IV.

Graduation

Students who have completed the following requirements will be eligible to be considered for graduation.

• Successful completion of all academic requirements.
• Good financial standing with the university.
• Passing score on COMLEX - USA Level 1 and Level 2CE.
• Professional good standing not under disciplinary action(s) for unprofessional conduct as defined in the Student Professionalism Policy.

Students meeting these requirements will be reviewed by the SPC committee. Upon review, a slate of student candidates will be forwarded to the Faculty Council, which acts on behalf of the faculty.  They forward the recommendation to the Office of the Dean.  The Dean will provide the final list of graduates to the Board of Trustees for final approval.

Commencement attendance is a part of the graduation requirements.

Graduation Requirements

The degree of Doctor of Osteopathic Medicine (DO) is conferred upon candidates who have successfully completed all academic requirements, have received the recommenation of the faculty, satisfield all financial obligations, and have successfully passed the required national licensing exams.

Conferral of Degrees

The official conferral of degrees is determined and voted on by the KHSU Board of Trustees. 

Extracurricular Clinical Experiences & Physician Shadowing Policy

KHSU-KansasCOM provides the structure for medical student shadowing while promoting career exploration. This policy ensures that insurance and liability issues, the KHSU-KansasCOM curriculum, and student wellness are prioritized. Shadowing refers to an activity whereby students wish to achieve clinical exposure through relationships with physicians outside of KHSU-KansasCOM-sponsored curricular activities. This policy applies to all KHSU-KansasCOM OMS I and OMS II students.

KHSU-KansasCOM recognizes that shadowing is a valuable component of career discovery for medical students. KHSU-KansasCOM supports students who shadow for learning, exposure to new specialties, and self-reflection for decision-making regarding clerkship electives and career trajectory.

• Shadowing is not a requirement for students. While some students may want to shadow to narrow down their interests, others may not feel the same need.
• Shadowing a practicing physician is a privilege. Those students who do shadow should not abuse this privilege or their physician preceptor’s time.
• Shadowing should not be prioritized over curriculum requirements, wellness, or health. KHSU-KansasCOM recommends that students guard against hampering their wellness by excessive shadowing, particularly during curricular breaks and holidays.

Procedures for shadowing experiences include the following:

• Shadowing is not permitted within the first trimester for OMS I students.
• Students are only permitted to shadow if in good academic standing and in full compliance with all health and safety requirements required by the KHSU-KansasCOM.
• All shadowing opportunities and locations must be approved through the Office of Student Affairs and the Clinical Education Department.
• All students wishing to shadow should complete the Student Shadowing Form in Guardian at least two weeks before the start of the requested shadowing date. 
• KHSU-KansasCOM recommends that Pre-Clerkship students shadow no more than two half days per month.
• Shadowing is not permitted during mandatory curriculum hours. Students may not use an excused absence to shadow. If a mandatory curricular activity becomes scheduled when a previously booked shadowing session is scheduled, the shadowing schedule must be canceled or rescheduled.
• KHSU-KansasCOM strongly recommends that students attend to their wellness on days off and during breaks. However, we recognize that wellness is subjective and comes in many forms. Therefore, shadowing is permitted for Pre-Clerkship students on days off and during all breaks. However, students are encouraged to limit their shadowing during breaks to prevent burnout.
• Shadowing should primarily be viewed as an observational experience with the physician preceptor’s permission and supervision. With the physician preceptor’s permission, shadowing may occur with virtual care/telehealth delivery.
• Students may shadow KHSU-KansasCOM clinical faculty and board of trustee members.
• The shadowing organization frequently requires immunization records and background checks. It is the duty of the student to ensure that these health records (Sentry MD) are provided ahead of the shadowing experience by attaching the records to the Student Shadowing Form in Guardian, as many of these records are also required by KHSU-KansasCOM, the Office of Student Affairs.
• Students are responsible for contacting physician preceptors and scheduling shadowing sessions.
• Students must be directly supervised by their physician preceptor at all times.
• Students must wear their ID badges and professional attire in all clinical settings. White coats are at the discretion of the physician preceptor.
• Students must maintain strict confidentiality and privacy regarding patient information.
• Students must respect patient’s rights to refuse to have students present.
• Students must treat all patients and staff with respect and dignity, regardless of age, sex, gender, race, ethnicity, national origin, religion, disability, or sexual orientation.
• Students must be aware of and follow the hosting institution’s policies when they are an observer.
• Students are expected to utilize infection precaution strategies and PPE as appropriate for the safety of patients and other students/employees.
• Students must ensure patient safety by remaining at home if they are ill; they must notify the physician/coordinator of an absence due to illness.

Any questions regarding shadowing experiences should be directed to Career Services.

Medical Student Performance Evaluation (MSPE)

The Medical Student Performance Evaluation (MSPE), formerly known as the Dean’s Letter, is an important document designed to assist students in obtaining admission to postgraduate programs, specifically internships and residencies. Data utilized in the creation of the MSPE include the student’s academic progress, assessment of professionalism, COMLEX results, faculty recommendations, clerkship evaluations, and comments from preceptors. Information regarding volunteer service, leadership opportunities, research, and/or membership in service organizations is noted. The MSPE writing team will solicit information from students during OMS II by having them submit information for inclusion in the MSPE.

Professionalism and the MSPE

The national residency match process requires documentation within the MSPE of any adverse action(s) imposed on a student by KHSU-KansasCOM, as well as information about the student’s professional attributes. This includes documentation of any demonstrations of a lack of professionalism. Student Affairs, in consultation with the Dean, will determine what is written in the MSPE regarding a professionalism-related issue.

National Licensing Exam Policy for the Comprehensive Osteopathic Medical Licensing Examination (COMLEX)

COMLEX examination applications are available online at www.nbome.org. All students of KHSU-KansasCOM must successfully complete and pass all required components of the COMLEX examinations in order to graduate from the KHSU-KansasCOM. 

COMLEX Level 1 

KHSU-KansasCOM has a very specific 9-month long COMLEX study plan which includes University provided COMLEX resources, required summer assignments, monthly QBank requirements, required practice exams, and a required practice exam score threshold that must be met in order to sit for COMLEX.  Students are required to sign a document at the beginning of their COMLEX study period acknowledging the expectations and requirements for COMLEX Level1. 

In order to become eligible to sit for COMLEX Level 1, second-year medical students must first take and pass a series of institutionally required Comprehensive Osteopathic Medical Self-Assessment Examination (COMSAE) practice exams and pass all pre-clinical course work. All second-year students will be required to sit for the COMSAE exams in the winter/spring of their second year, on dates determined by the KansasCom Dean and approved by the Vice President for Academic Affairs/Chief Academic Officer. The only COMSAE exams that count towards the threshold requirement are proctored exams only.  Non-proctored, student purchased exam, although encouraged for practice purposes, do not count towards meeting the threshold requirement. The KansasCOM Dean will set the minimum score on the practice exams that students must reach in order to be considered as “passing” and become eligible to sit for COMLEX level 1.  

The University will provide a schedule of the exams for students so they understand the required testing dates for the COMSAE exams. 

The COMSAE required threshold for the 2026-2027 academic year will be communicated to students no later than October 1^st, when their COMLEX study plan begins.  The COMSAE threshold requirement is subject to change year-to-year and will be determined and provided to students no later than October 1^st, each academic year.  Students should not assume that the previous year’s threshold score will be the current year’s threshold requirement. 

Those students who have successfully passed all of their pre-clinical course work, requrements of the COMLEX study Plan, and met or exceeded the minimum score on COMSAE will then be eligible to sit for COMLEX Level 1. Students who do not meet the minimum threshold score, after the second attempt at the COMSAE, will be automatically required to complete a board prep boot camp style course. The SPC will notify students, in writing, of this requirement.  Students have the right to appeal the requirement to the Dean of the medical school.

Once the COMLEX prep course is finished, students will be scheduled for their third attempt at the COMSAE.  If the student meets or exceeds the threshold requirement, the student will immediately schedule their COMLEX date and sit for that exam. 

Students who do not meet the minimum threshold may be required to do one or more of the following to support COMLEX Level 1 readiness: 

• Additional COMLEX Readiness Course: Any student not reaching the set COMSAE threshold may be considered to take a COMLEX preparation course. Similarly, any students who eventually fail COMLEX may be required to take a COMLEX readiness course of no less than 4 weeks and no more than 12 weeks in length.  

The course may be student and KHSU-KansasCOM directed and structured, it may involve an outside structured board preparation course completed locally, or the student may be required to take a remote immersion board review course. Students must use a KHSU-KansasCOM approved board study course. The medical school will provide a list of pre-approved programs. The student is responsible to pay for the cost of any mandated course. Once the course is completed, KHSU-KansasCOM will notify the students of the timeframe for an additional COMSAE, or similar exam, to determine readiness. 

• Repeat of Academic Year: The student could be required to repeat the entire OMS -II year (or a portion of their coursework designated by the KansasCOM Dean before sitting for the COMSAE or COMLEX examinations. The student’s academic record will be reviewed, and details such as how many courses a student has failed will influence whether a student needs to repeat an academic year.  

Students who do not meet or exceed the threshold score for the COMSAE series do not get to select which alternative path option is made available to them. These determinations will be made by the KansasCom Dean and Vice President for Academic Affairs/Chief Academic Officer in consultation with the Student Performance Committee. 

Once a second-year medical student has passed the COMSAE exam minimum threshold score, they are eligible to sit for COMLEX Level 1 between early May and June 30th. Students who wish to take their exam in May must be approved to do so in advance of their COMLEX date. All second-year medical students must take the COMLEX Level 1 exam no later than June 30th and must successfully have taken the exam prior to proceeding on to the third year of the curriculum. Students who are delayed in sitting for their exam, for any reason, may find that their academic calendar and clerkship schedule are altered, affecting their potential graduation date, eligibility to begin Graduate Medical Education, and may impact flexibility within their entire clinical rotation schedule.  

A failure of COMLEX Level 1 one or more times does not count as a cumulative class or clerkship failure for the student. However, any failure on COMLEX Level 1 will require the student to appear before the SPC for academic review.  As part of that review, the SPC will consider whether academic dismissal is an appropriate outcome based upon the student’s academic record and board exam performance

Failure of COMLEX Level 1 three times results in automatic dismissal from KansasCOM without eligibility for appeal.

COMLEX Level 2 CE-

In order to become eligible to sit for COMLEX Level 2 CE, third-year medical students must first take and pass a series of institutionally required COMSAE practice exams. All third-year students will be required to sit for the COMSAE exams in the winter/spring of their third year, on a date determined by the KansasCOM Dean in consultation with the Office of Clinical Education and approved by the Vice President for Academic Affairs/Chief Academic Officer.

The KansaCOM Dean will set the minimum scores with input from the Office of Clinical Education, which students must reach in order to be considered as “passing”.  The required threshold level is based on historical outcomes of students from the COM when taking COMSAE and COMLEX  Level 2. Those Level 2 students who meet or exceed the threshold minimum score will then be eligible to sit for COMLEX Level 2 CE.  Additionally, students have to pass all year 3 courses/rotations, to be eligible to sit for COMLEX Level 2 CE.

The COMSAE required threshold for the 2026-2027 academic year will be communicated to students no later than October 1^st, when their COMLEX study plan begins.  This required threshold will be determined and provided to students by October 1^st, each academic year, and is subject to change year-to-year.  Students should not assume that the previous year’s threshold score will be the current year’s threshold requirement. 

OMS-III students who meet or exceed the minimum threshold score will then be eligible to sit for COMLEX Level 2 CE. OMS-III students who do not meet the minimum threshold score will be subject to academic review by the Office of Clinical Education and the Office of the Dean and will be notified of their academic options.

Students who do not meet the minimum COMSAE threshold may be required to do any one of the following to demonstrate and ensure readiness to sit for COMLEX:  

• COMLEX Readiness Course- The student will be required to take a COMLEX readiness course of no less than 4 weeks and no more than 12 weeks in length.  
• Non-Clinical Elective Course- Students may be required to take a non-clinical elective course, including an immersion board review course that focuses on COMLEX Level 2 CE readiness.  
• The course may be student-directed and KHSU-KansasCOM directed and structured.  
• The student may be required to take an outside structured board preparation course completed locally.  
• The student may be required to take a remote board preparation course.  
• The student is required to pay for the cost of any mandated course.  
• Once the course has been completed, KHSU-KansasCOM will notify the student if an additional COMSAE, or similar exam, will be required to be taken to determine readiness.  
• Repeat of Academic Year- The student may be required to repeat the entire OMS -III year (or a portion of their coursework designated by the Office of Clinical Education or Dean) before sitting for the additional COMSAE exams.  

OMS III students who do not meet or exceed the set COMSAE threshold score do not get to select which alternative path option is made available to them for further preparation. These determinations will be made by the Office of Clinical Education and the Office of the Dean. 

Students who do not meet the required COMSAE threshold and/or fail COMLEX Level 2 CE may experience delays in completing their progress for fourth-year rotations.  Such delays may result in alternative pathways for completing fourth-year rotations.  These delays could interrupt or alter the student’s graduation date, their eligibility for entering the residency match, complicate options for rotation availability, or result in the cancellation of or change to elective rotations as well as complicate rotation locations and schedules. 

Students who fail the COMLEX exam, at any level, will be removed from their rotations after they finish the rotation in which they are currently enrolled and will be required to appear before SPC for academic review. 

Third-and fourth-year students become eligible to sit for COMLEX Level 2 CE only after successful completion of all third-year core clerkship rotations, meeting the minimum COMSAE threshold, and approval to sit for the exam is provided by the Office of Clinical Education.  

• Students must register for COMLEX Level 2 CE no later than February 15th.  

• Students must take COMLEX Level 2 CE no later than August 15th.  

• In the case of an initial COMLEX 2 CE failure, students must retake the COMLEX Level 2 CE no later than December 1st of the fourth year in order to qualify to graduate.  

Students requesting permission to take either COMLEX Level 1 or Level 2 CE exams outside the required dates must have authorization from the KansasCOM Dean and be approved by the Vice President for Academic Affairs/Chief Academic Officer. Students who do not adhere to the above are referred to an appropriate KHSC-KansasCOM official for a professionalism review and may face disciplinary action.

COMLEX Failures  

Students who fail a COMLEX Level 1 and Level 2 exam for the first time will be referred to the SPC for academic review. Students can expect to be removed from rotations after they complete the rotations in which they are currently enrolled.  The Office of Clinical Education will notify them of appropriate next steps.

Students with a first COMLEX Level 1 and Level 2 failure can expect the SPC review will include a review of all didactic and clinical  courses and the failure of a national licensing board exam as part of that review.  The SPC will consider academic dismissal, placing the student on a non-clinical COMLEX preparation course, or board-preparation course.

Students who fail any segment of the COMLEX Level-1 or COMLEX Level-2 exam(s) for a second time can expect to be removed from rotations after they complete the rotations in which they are currently enrolled. They are subject to a recommendation for academic dismissal by the SPC, based on the entirety of their academic performance/progress to this point. Students could be required to repeat the academic year at this point also by SPC. If allowed to continue, they will be required to complete either a school directed course locally or enroll in and complete an independent intensive board preparation course before sitting for the exam a third time.  Students must use a KansasCOM approved board study course.  A list of approved courses will be provided to students.  The cost of that board preparation course is the student’s responsibility. 

The student may be placed on academic leave of absence during this time for up to six months to prepare for the examination, complete the examination and have the exam scores returned to the COM.  The student must complete all segments of the examination and receive a passing grade during the leave of absence time-period expires. Failure to do so will result in dismissal from the COM. There are significant potential consequences associated wiht taking a LOA, especially concerning financial affairs.  Any student considering or being directed to take a LOA should consult with a financial aid counsellor to ensure they are aware of all of the consequences of the action.

Students are limited in the number of times they can take COMLEX Level 1 and Level 2 CE.  They are limited to a maximum of three attempts per exam.  If a student fails either test three times, they are subject to automatic dismissal from KansasCOM without the option of appealing that decision. 

Simulation Details and Expectations

Students who are scheduled to utilize any simulation-related equipment and/or facilities should conduct themselves in the same manner as is expected in any other environment, with the utmost professionalism, as if they are in a hospital or clinical setting. Simulation cases and examinations must be treated with the same confidentiality and academic intgreit as all of examinations. Students wishing to utilize simulation facilities must contact the Director of Simulation for permission and to reserve a date/time. For more information about the simulation at KHSU-KansasCOM, students should refer to the Simulation Handbook and/or the Director of Simulation.

Study Space Policies and Procedures

Student Study Rooms

KHSU-KansasCOM has numerous rooms, on-campus, reserved for use as student study rooms. Those study rooms vary in size and can be reserved by students for use during operational hours.

Students should book study rooms via the Campus Groups Room Reservation System. Only one student must book the space if multiple individuals plan to study with them. Student study rooms are available during operational hours for use by students, exclusively. All other conference rooms on-campus are reserved during business hours (8 a.m. to 5 p.m.) for use by faculty, staff, and KHSU-KansasCOM business.

All students must comply with the KHSU-KansasCOM study space policies to ensure that the reservation and use of study spaces, on-campus, is handled as fairly and equitably as possible.  There are a variety of student spaces, on-campus, which are set aside and reserved for student usage. Rooms will be reserved and noted as reserved. All students should observe the status of any room on campus and adhere to the KHSU-KansasCOM policy.

There are a variety of room types that can be used as study space: open areas within the building, and library space.

All students should adhere to the following when utilizing a study space:

• Students are able to sign out or reserve a study space. The space must be reserved in the student’s name who is present in the room. 
• Students should be in their study rooms while they have the room reserved. If a student is not in their room 15 minutes after the start of the reservation, the room can be forfeited and reserved by another student. 
• Students are expected to adhere to professional behavior when utilizing any spaces on campus property. 
• Students will be professional and courteous to other students, faculty, and staff when utilizing campus study spaces. 
• Students will professionally respect all KHSU-KansasCOM property. 
• Students are expected to clean any used study space after they are finished with the space.

Individual Study: 

• Reservations: Maximum of 3 hours per day. 
• Booking: Indicate ‘Individual Study’ along with your name in the booking system. 

Group Study: 

• Reservations: Maximum of 6 hours per day. 
• Booking: All group members must reserve together. Indicate ‘Group Study’ along with all names in the booking system. 

Room Approval: 

• Approval Required: All rooms must be approved before use. If you are in an unapproved room, you will be asked to leave. 

Noise Policy: 

• Respectful Environment: If noise complaints are submitted on behalf of your group or study room, you will lose study room privileges. Please keep the volume at a reasonable level to respect those around you. 

Booking Requirements: 

• Name Entry: Use your first and last name accurately when reserving. 
• Consequences: Incorrect or incomplete entries will result in automatic cancellation. Mismatched names will void the reservation. 

Testing Week Policy: 

• During testing weeks with extended hours, all study rooms will be reserved for group study only. 

Quiet Library Spaces: 

• Rooms 212 and 219 are designated as quiet study areas, available during all operational hours. 

No-Show Policy: 

• Reservations not occupied within 15-20 minutes of the scheduled start time will be opened to others. 

Room Utilization Checks: 

• Study rooms will be monitored to ensure proper usage based on booking type.